Virtual Administrative Support
What is a Virtual Administrative Support Specialist?
A virtual administrative support specialist is a remote administrative assistant who oversees background business activities—from email and calendar management to researching your competitors’ marketing tactics—you do not have time for during the day.
Virtual Administrative Support Tasks
Regularly updating business strategies allows a small business to stay competitive. A virtual administrative support specialist can:
- Ascertain challenges and opportunities.
- Brainstorm goals and tactics.
- Help with the implementation process.
- Make strategy recommendations.
- Research and analyze concerns.
- And more!
Meetings are necessary for business and missing (or showing up late to one!) reflects poorly on your company. A virtual administrative support specialist can:
- Avoid overbooking your time.
- Color code meetings for easier reference.
- Configure new calendars for employees.
- Input recurring commitments.
- Sync and merge calendars from multiple accounts.
- And more!
Misplacing a digital file is irritating and may cause significant delays. A virtual administrative support specialist can:
- Archive large (or unused) files.
- Color code critical documentation.
- Delete redundant files and images.
- Design a simple (yet effective) filing system.
- Update folder permissions.
- And more!
An in-house style sheet allows a business to ensure all employees draft and distribute a consistent (or uniform) message to colleagues, clients, and vendors. A virtual administrative support specialist can:
- Create template responses for recurring inquiries.
- Design and distribute an in-house style sheet for each platform.
- Explain how to avoid biased language.
- Help clarify acceptable terminology for employees to use.
- Recommend new communication methods.
- And more!
Customer relationship management (CRM) system allow a company to understand its clientele better. A virtual administrative support specialist will:
- Create and update the database.
- Help figure out where customers sit within the marketing and sales tunnels.
- Maintain continual contact with recurring customers.
- Perform data entry.
- Update contact information for customers.
- And more!
With hundreds (if not thousands) of emails arriving daily, finding critical messages can be challenging. A virtual administrative support specialist can:
- Archive (or remove) older emails.
- Create filters and rules for incoming mail.
- Reorganize existing files/tabs for easy accessibility.
- Unsubscribe from lists.
- Update contact information.
- And more!
Businesses have multiple tasks to complete but do not always have enough time. A virtual administrative support specialist can:
- Create spreadsheets.
- Design templates and presentations.
- Manage client onboarding and offboarding.
- Prepare meeting minutes.
- Update the company’s outsourcing plan.
- And more!
Managing employees (regardless of size) is not always easy. A virtual administrative support specialist can:
- Create/update the employee database.
- Generate employee performance documentation.
- Recommend wellness programs for employees and management.
- Research and update compliance records.
- Standardize remote/hybrid worker initiatives.
- And more!
A project has multiple moving parts, and keeping track of each element is not easy. A virtual administrative support specialist can:
- Configure the project management system.
- Delegate tasks to employees and oversee progress.
- Help with planning and execution.
- Manage documentation and reports.
- Monitor each stage and report progress to management.
- Update project records.
- And more!
Research projects take time, and small business owners have little to spare. A virtual administrative support specialist can:
- Conduct industry research.
- Explore new strategies the company can take.
- Find background information for a blog or article.
- Learn about upcoming technology and trends.
- Monitor your firm’s competition.
- And more!
How It Works
Plans & Pricing
10-Hour Block
- Part-Time Assistant
- Secure Access to Portal
- 5-Hours of Monthly Rollover
40-Hour Block
- Full-Time Assistant
- Secure Access to Portal
- 10-Hours of Monthly Rollover
20-Hour Block
- Part-Time Assistant
- Secure Access to Portal
- 5-Hours of Monthly Rollover
30-Hour Block
- Part-Time Assistant
- Secure Access to Portal
- 10-Hours of Monthly Rollover
Design Your Bundle
- 10–480-Hour Blocks
- Full-Time Assistant
- Secure Access to Portal
- Up to 40 Hours of Monthly Rollover
Each Package Includes
2-Hour Response Time
Availability Between 8-5 PST
Complementary 45-Minute Kickoff Meeting
Confidentiality & Professionalism
Dedicated US-Based Assistant
Transparent Billing
Weekly Detailed Progress Report
Weekly Timesheet Report
100% Satisfaction Guaranteed
Have Questions?
